1. Introduction
Welcome to Arbeo ("we," "our," or "us"). This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our AI-powered application review platform at arbeo.jobs and app.arbeo.jobs (the "Service").
Arbeo provides hiring managers with tools to organize, analyze, and review job applications using artificial intelligence. We are committed to protecting your privacy and handling your data responsibly.
2. Information We Collect
2.1 Information You Provide
- Account Information: Name, email address, password, and company details
- Job Postings: Job descriptions, requirements, and company information
- Candidate Data: Resumes/CVs, application forms, and candidate communications uploaded by you
- User Content: Notes, comments, evaluations, and status updates you create
- Company Data: Company logos, branding materials, and multi-company configurations
2.2 Information We Collect Automatically
- Usage Data: How you interact with our Service, features used, and time spent
- Device Information: IP address, browser type, operating system, and device identifiers
- Log Data: Access times, pages viewed, and system activities
- Cookies: Authentication tokens, preferences, and session management data
2.3 AI-Enhanced Information
- Candidate Analysis: AI-generated match scores, skills assessments, and qualification evaluations
- Enriched Profiles: Publicly available information about candidates gathered from web sources, professional profiles, and portfolios
- Work History Data: Company information, role details, and professional background discovered through AI research
3. How We user Your Information
3.1 Core Service Functions
- Organize and display job applications in our kanban board interface
- Provide AI-powered candidate analysis and matching against job requirements
- Enable team collaboration through notes, comments, and status updates
- Support multi-company management with data separation
- Generate candidate enrichment data from publicly available sources
3.2 AI Processing
- Analyze candidate qualifications against job requirements
- Generate match scores and explanatory insights
- Research and enrich candidate profiles with additional professional information
- Improve our AI algorithms through aggregated, anonymized usage patterns
3.3 Service Improvement
- Provide customer support and technical assistance
- Analyze usage patterns to improve our Service
- Develop new features and functionality
- Ensure security and prevent fraud or abuse
4. How We Share Information
Important: We do not sell, rent, or trade your personal information or candidate data to third parties for marketing purposes.
4.1 Within Your Organization
- Team members with appropriate access permissions within your company account
- Users assigned to specific jobs or with relevant role-based permissions
4.2 Service Providers
- Cloud hosting providers for data storage and processing
- AI and machine learning service providers for candidate analysis
- Customer support and communication tools
- Payment processors for billing (we do not store payment card information)
4.3 Legal Requirements
- When required by law, legal process, or government request
- To protect our rights, property, or safety, or that of our users
- In connection with a merger, acquisition, or sale of assets (with notice)
5. Data Security
We implement appropriate technical and organizational measures to protect your information:
- Encryption: Data is encrypted in transit and at rest using industry-standard protocols
- Access Controls: Role-based access with multi-factor authentication options
- Data Separation: Multi-company data is logically separated and isolated
- Regular Audits: Security practices and systems are regularly reviewed and updated
- Incident Response: Procedures in place to detect, respond to, and notify of security incidents
6. Data Retention
- Account Data: Retained while your account is active and for a reasonable period after deletion
- Job and Candidate Data: Retained according to your preferences and applicable legal requirements
- Usage Logs: Typically retained for 12 months for security and service improvement
- AI Training Data: Aggregated, anonymized data may be retained indefinitely for service improvement
7. Your Rights and Choices
7.1 Access and Control
- Access, update, or delete your account information
- Export your data in a portable format
- Delete specific jobs, candidates, or data sets
- Control team member access and permissions
7.2 Privacy Rights (Where Applicable)
- Right to know what personal information we collect and how it's used
- Right to delete personal information (subject to legal and operational requirements)
- Right to opt-out of certain data processing activities
- Right to non-discrimination for exercising privacy rights
8. International Data Transfers
Our Service may involve data transfers to countries outside your jurisdiction. We ensure appropriate safeguards are in place, including:
- Standard contractual clauses approved by relevant authorities
- Adequacy decisions for certain countries
- Other lawful transfer mechanisms as available
9. Children's Privacy
Our Service is not intended for individuals under 18 years of age. We do not knowingly collect personal information from children under 18. If we learn that we have collected such information, we will take steps to delete it promptly.
10. Changes to This Privacy Policy
We may update this Privacy Policy from time to time. We will notify you of material changes by:
- Email notification to your registered email address
- In-app notification when you next access the Service
- Prominent notice on our website
11. Contact Us
If you have questions about this Privacy Policy or our privacy practices, please contact us:
- Email: privacy@arbeo.jobs
- Support: support@arbeo.jobs
- Website: arbeo.jobs/contact
